Pasifika Festivals Initiative Tolu Wave

Fakaalofa lahi atu, Ni Sa Bula Vinaka, Tālofa, Kia orana, Mālō e lelei, Noa'ia, Mauri, Mālō nī, Talofa lava, Tēnā koutou katoa. The Tolu Wave provides a funding contribution to eligible Pasifika festivals towards operational costs to present a festival in 2022 and/or 2023 and to develop organisational capability between 1 January 2022 and 31 December 2023. The Tolu Wave will address the impacts of COVID-19 so that eligible Pasifika Festivals are able to deliver festival activity in 2022 and 2023, depending on relevant COVID-19 Alert levels.

Amount:

Up to $400,000
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Artforms funded:

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Funding rounds

Status:
Opening dates:
Closing dates:
Notification dates:
Round 1
Open
6 Sep 2021
15 Oct 2021, 1pm
22 Nov 2021

1. Check your eligibility

Who can apply

To be eligible for Tolu Wave you must be able to answer YES to each of the following seven questions:

  1. Do you identify as a Pasifika festival?
    Your festival must incorporate Pasifika music, dance and performing arts. This could be a Polyfest, community festival, or contemporary Pasifika dance or theatre festival. Pasifika festivals in Creative New Zealand’s Toi Tōtara Haemata and Toi Uru Kahikatea Investment programmes are not included in Tolu Wave.
  2. Is your festival Pasifika-led?
    • Led by Pasifika or artists or arts practitioners of Pasifika heritage/identity who have formal authority to make decisions in the operations and governance of the entity managing the arts project. Not all governance or senior leadership of the entity is required to be Pasifika.
    • Have a Pasifika arts, cultural and creative focus, delivering high-quality work that supports Pasifika artists, practitioners, audiences, communities, arts practice and sector development and creates space for Pasifika arts to evolve.
  3. Does your festival have a Pasifika kaupapa or framework?
    This is a foundation of understanding and knowledge created by Pasifika people and expressing Pasifika aspirations, values and principles. To be eligible, Kaupapa Pasifika must be evident in:
    • practice and results of the work of the entity
    • the entity’s foundation of understanding and knowledge – created by Pasifika people and expressing Pasifika aspirations, values and principles
    • the communities the entity serves and its empowerment of Pasifika artists, arts practitioners and Pasifika communities
    • the entity’s expression of cultural perspectives and beliefs embodied in the values, customs, rituals, dance, song, language and cultural expressions of the individual Pasifika nations but reflecting the unique context of Aotearoa-based Pasifika communities – for example, Vaka Viti (Fijian way), Fa’a Samoa (Samoan way).
  4. Are you an existing Pasifika festival that has delivered at least two Pasifika festivals since 2015?
  5. Are you led by a festival organiser with a track record of success in delivering Pasifika festivals?
  6. Do you have a strategic and long-term focus of three years or more?
  7. Do you operate as a legal entity set up to deliver Pasifika festivals – for example, a registered charitable trust, incorporated society, limited liability company with Pasifika festivals as a core purpose?

These organisations and/or events are ineligible for Tolu Wave:

  • Organisations that deliver Pasifika National Independence Day celebrations.
  • Pasifika language week events.
  • New Pasifika festivals that have not delivered at least two Pasifika festivals since 2015.
  • Organisations currently in Creative New Zealand’s Toi Tōtara Haemata and Toi Uru Kahikatea Investment programmes. If you join Creative New Zealand’s Te Puāwaitanga, Toi Tōtara Haemata or Toi Uru Kahikatea Investment programme following notification of Tolu Wave any further funding received from Creative New Zealand will reflect and/or complement any funding already provided under Tolu Wave.

Tolu timing

The activities you are seeking funding for must be completed between 1 January 2022 and 31 December 2023.

How often you can apply

Eligible Pasifika festivals can make one application to Tolu Wave covering the two-year period from 1 January 2022 to 31 December 2023. We strongly recommend you speak with Evotia-Rose Araiti (Evotia-rose.araiti@creativenz.govt.nz) ahead of submitting your application.

Other Creative New Zealand funding

  • The activities you are seeking funding for in this application must not have received prior funding from any of our funding programmes or initiatives, including the Creative Communities Scheme. Applicants who received funding for capability building activities under Lua Wave will not be eligible for funding for the same activity; applications for Tolu Wave must be for a different project or for a new phase that extends beyond what has already been funded. 
  • Organisations in the Toi Uru Kahikatea or Toi Tōtara Haemata investment programmes are not eligible to apply. If you join Creative New Zealand’s Te Puāwaitanga, Toi Tōtara Haemata or Toi Uru Kahikatea Investment programme following notification of Tolu Wave any further funding received from Creative New Zealand will reflect and / or complement any funding already provided under Tolu Wave.
  • Does your project involve organisations in our Toi Uru Kahikatea or Toi Tōtara Haemata investment programmes? Do you intend to partner with, or present at one of these organisations? If so, you must supply a letter from them that outlines their contribution to the project and clearly indicate their contribution in your budget.

Breaches of agreements

We cannot consider an application if you, your organisation, or key members of your team are in breach of the conditions of a current funding agreement with Creative New Zealand, or any other funder, which includes missing the deadline for reporting on a previous grant, including Tasi 20 or Tasi 21. If you received funding under these grants, please check that your reporting has been completed.

For more information see our Funding guidelines – breaches of agreement

2. See what's funded

Purpose

Tolu Wave builds on the 2020 Tasi Wave and the Tasi 21 and Lua Waves. The Tolu Wave is a contestable fund for a financial contribution for eligible Pasifika festivals towards operational costs to deliver up to two festivals and address their organisational capability building needs in the 2022 and 2023 calendar years.

The Tolu Wave will address the impacts of COVID-19 so that Pasifika festivals who are unable to secure sufficient funding to stage a festival in 2022 and 2023 can receive a funding contribution. This can support festival delivery and  capability building work to build resilience and sustainability for your organisation in the future.

We note that delivery of a festival is dependent on the current/relevant COVID-19 alert levels and restrictions. Given the rapidly changing circumstances this will continue to be reassessed.

The Pasifika Festivals Initiative is part of the Government’s cultural recovery package announced in May 2020. It is part of a longer-term project between Creative New Zealand, The Ministry for Culture and Heritage and the Ministry for Pacific Peoples to move the Pasifika festivals community to a more sustainable footing. The initiative is managed by Creative New Zealand.

Special guidance

COVID-19 Alert Levels

When applying you will need to provide a COVID-19 management plan with your application outlining the potential changes you might make at alert levels one, two, three and four.

What we fund

Operational Costs to deliver a festival

Eligible Pasifika Festivals can apply for a funding contribution for operational costs up to $150,000 per festival to deliver one Pasifika festival in 2022 and / or one Pasifika festival in 2023. This includes:

  • festival staffing and contracted roles related to event delivery
    In your budget, provide a breakdown of costs for staff and contracted roles for the period you are seeking, and how these costs have been calculated. For example, you might want to include costs for an event director, administrative support, volunteer co-ordinator etc. If you have job descriptions, you might want to attach those
  • production, event and material costs for your festival
    In your budget, provide a breakdown of costs for the period that you’re seeking, for example equipment hire, travel, freight, lighting and sound, pace hire, royalties, set design and construction and ticketing costs
  • administration and overhead costs for the preparation for and duration of your festival
    In your budget, provide a breakdown of costs for the period that you’re seeking, for example electricity, insurance, license fees, office supplies, printing, rent, stationery, telephone and postage
  • marketing and promotion costs for your festival.
    In your budget, provide a breakdown of costs for the period that you’re seeking, for example advertising, printed material, e.g. posters, pamphlets and programmes and marketing.

For capability building projects

Eligible Pasifika festivals can apply for costs up to $50,000 per year for two years towards a project or projects that address organisational developmental needs to be delivered during the 2022 and 2023 calendar years. The project(s) must build resilience and sustainability for your organisation.

The types of activity you can apply for include:

  • consulting fees towards developing or revising/updating policies, plans, strategies. E.g. revenue generation or marketing plans and governance policies and processes
  • training costs and associated expenses. E.g. workshops and talanoa for staff, volunteers and board/trust members on financial literacy, digital skill sets and health and safety
  • fees for contract roles or personnel to provide specialist services or advice over a fixed period of time e.g., fundraiser, legal adviser, artistic mentor or coach. Note that these roles must be distinct from operational costs as above for Festival staffing and contracted roles related to event delivery
  • tools to implement strategies or plans e.g., CRM databases, financial software and donation functionality for websites.

The areas of capability building you can apply for include, but are not limited to:

  • governance training and development
  • developing leadership and organisational structures
  • coaching or mentoring to support key staff in leadership roles
  • policy design and development
  • impact and evaluation framework development
  • audience and community engagement strategy and implementation
  • contingency planning eg financial contingency plans, developing other revenue streams, health and safety plans, COVID-19 strategies and contingency plans, decision making framework
  • business continuity
  • crisis or change management
  • risk management and scenario planning
  • developing volunteer management strategies and plans
  • event management training
  • project management training, tools and coaching
  • income diversification training, tools and coaching
  • financial capability training and capacity e.g. financial planning, and forecasting training and support
  • building digital capacity including strategy development and implementation
  • strategic marketing and communication planning.

Applicants are encouraged to refer to insights provided in their Needs Assessment report from the Pacific Business Trust if available.

What we don’t fund

  • Activities you have received prior funding for from any of our funding programmes or initiatives, including the Creative Communities Scheme.  
  • Activities funded by other government agencies.
  • Projects, project phases or programmes of activity that have received support from Manatū Taonga Ministry for Culture and Heritage via the Arts and Culture COVID Recovery Programme.
  • Education resources and activities that are part of a course of study in New Zealand including early learning, school or further education.
  • Game design, fashion design and commercial design.
  • Feature films, short films and film/screen development activities
  • Purchase of capital items, renovating or buying buildings, or restoring marae.  Capital expenditure is money spent on the purchase or improvement of long-term assets. Long-term assets can be physical (such as equipment, fixtures and fittings, vehicles and property) or they can be intangible. Capital items have a useful life of more than one year. According to the IRD, a capital item is valued at $500 or more.
  • Activities that are part of the core business of a Tertiary Education Organisation (TEO), Territorial Local Authority (TLA) or Council Controlled Organisation (CCO).

We encourage you to continue to apply for support from other government agencies, grants, trusts or foundations to cover any shortfall in funding or costs not supported by Creative New Zealand or the Tolu Wave.

Additional activity guidelines and advice

Specific requirements and guidelines apply to some activities so you must check if any are relevant to your application. For more information see our Funding guidelines - what we don’t fund

What we need in your application

For both the Operational and Capability building projects that you are applying funding for, you will be asked to provide the following information in the Portal:

  • How your project delivers to the pou of the Pacific Arts Strategy
  • How Much: the budget.
  • Support Material for the assessors about your festival and capability building activities.

Funding limits

The maximum amount you can apply for is $400,000, comprised of up to:

  • $150,000 for a Pasifika Festival in 2022
  • $150,000 for a Pasifika Festival in 2023
  • $50,000 for capability building activities in 2022
  • $50,000 for capability building activities in 2023.

If you wish to make a request for more funds than the above limits please contact us ahead of submitting your application.

As Tolu Wave will likely be oversubscribed we may not be able to fund costs in excess of this amount. We ask all festivals to apply for only the costs that they need and to continue to seek other funding sources in addition to Creative New Zealand to ensure that as many eligible Pasifika Festivals as possible receive the funding support required.

3. Make an application

Register or Log in


How to apply

  1. Log in to the portal and click Apply now to start your Pasifika Festivals Initiative – Tolu Wave application
  2. Complete all parts of the portal application form.
  3. Prepare the information requested and attach this to your application. See our Funding guidelines - support material and  Funding guidelines - How should I format my support material
  4. Prepare a budget using the budget template in the online application portal
  5. Submit your application online by 1pm on 15 October 2021 (earlier if you can).

Video and audio material

Applicants are encouraged to include video and audio material as part of their application. This is an opportunity for applicants:

  • to record themselves talking about their festival in their own words and language
  • to have others talk about the experience of attending the festival and its impact on them
  • to visually showcase the festival content.
  • help assessors get an authentic feeling for the festival’s public experience.

 

4. Assessing applications

What we assess your application on

Two external Kaupapa Pasifika peer assessors will assess your application.

Our Lalaga (assessment) for this round will weave together the Four Pou of the Pacific Arts Strategy:

  • Tagata: Pasifika artists and arts practitioners are resourced to develop their practice and deliver outstanding work
  • Vaka: Pacific arts groups, collectives and organisations are supported to help lead and grow Pacific arts in Aotearoa.
  • Va: An innovative and networked Pacific arts environment exists, so that Pacific arts are strengthened for future success.
  • Moana: Meaningful connections, across Aotearoa, Oceania and globally, ensure that Pacific arts are further enriched.

Assessment statements

When you apply for Tolu Wave in the Creative New Zealand portal, you will be asked to respond to questions for each of the four Pacific Arts Strategy Pou.

Assessors will assess against the following statements and provide written feedback. Assessors will review your answers to these questions and consider how strongly your application meets or exceeds these statements.

Statement 4 under each Pou does not apply if you have not applied for capability building funding.

Vaka

Statement 1: There is a connection between the planned activities and the festival’s overall vision

Statement 2: This festival has given thought to public involvement

Statement 3: The festival benefits and grows the wellbeing of the local Pacific community

Statement 4: The capability building activity and the rationale provided is convincing and demonstrates clear relationship to the capability need.

Tagata

Statement 1: The festival programme offers support for the development of individual artforms, arts practices and artists and practitioners

Statement 2: The artists and festival programme offer audiences the opportunity to experience high-quality arts

Statement 3:The Tuakana / Teina model is used to facilitate learning and growth. We use the term tuakana / teina as a mentorship model to reflect an ongoing relationship between those with more experience (tuakana) who can help and guide those with less experience (teina), acknowledging that there may be times when these roles are reversed during the relationship.

Statement 4: The capability building activity will support and contribute to the sustainability of the festival/ organisation

Va

Statement 1: The festival offers ways to engage audiences creatively and imaginatively

Statement 2: The budget and festival schedule reflect the scope and needs of the festival delivery

Statement 3: Other non-CNZ strategic networks and / or funders are or will be formed (ie: other funders, corporate sponsors, other festivals, local communities, local government)

Statement 4: The capability building activity plan and budget is feasible and reflects the scope and needs of the organisation

Moana

Statement 1: The festival programme is engaged with, relevant to and accessible to the local community they serve

Statement 2: The festival is actively engaging local and other relevant stakeholders towards building a strong network towards sustainability

Statement 3: The applicant is connecting digitally and globally with other festivals and / or Pasifika communities

Statement 4: The capability building activity plan will build local connections and engagement with the festival.

How we assess your application

Peer assessment is critical to Creative New Zealand’s decision-making process for funding, with external peer assessors using their knowledge and expertise to provide independent and impartial advice.

Two external peer assessors will assess your application, using the statements listed above. The assessors will consider how strongly your application meets or exceeds the statements above. There is no scoring for this round. You will be notified once the application has moved to assessment.

As part of assessors submitting their individual assessments for your application, they will be able to submit pātai (questions) they may still have after reviewing the application. If there are pātai from the assessors you will have 72 hours to respond to them, if you wish. This timeframe will enable our assessors to have all the information they need before the panel meeting where applications will be discussed and consensus recommendations made. This process has been conceived in the spirit of Lalaga.

Creative New Zealand staff will review assessments and provide input if required, before a final recommendation is made to Creative New Zealand’s Senior Manager for Arts Development Services and/or the Arts Council, depending on the amounts approved.

Who are our External Peer Assessors?

We have many external peer assessors, assessing a range of applications to our funding programmes and initiatives. They are selected based on their knowledge and experience in an artform and represent the diversity of the artists and arts organisations who apply for funding. Pasifika assessors will assess applications to Tolu Wave.

You can nominate peer assessors – information and nomination form below:

Peer Assessor nomination form (doc 167KB)

Peer Assessor terms and conditions (pdf 259KB)

For more information about the assessment process and criteria see our Funding guidelines - assessment

5. Notification of results

We will email you your result on 22 November 2021.

We also list successful grant recipients on Who got funded

If you are successful, we will contact you about your:

  • funding agreement
  • payment schedule
  • reporting requirements.

6. On completion

If you are successful in receiving funding for two years to deliver your festival(s) and/or capability building project(s) you will need to provide an interim project report to update Creative New Zealand on your progress. Funding will be allocated in instalments with payments contingent on submitting reports on time and with all the information required.   

Additional reporting may be required depending on the amount awarded, the timing of your activity and instalment dates. If you are successful in receiving funding, we will work with you to determine these reporting and payment timeframes.

A final completion report will be required by 26 February 2024.

All reporting requirements, timeframes and payment instalment dates will be detailed in your funding agreement.  

Login to report online

7. Who to contact

For more information or advice email Evotia-Rose Araiti, Senior Adviser Capability Services and Initiatives.