Local Government Arts Fund

The Local Government Arts Fund is designed to assist councils to support the resilience and recovery of local arts organisations affected by COVID-19.

Artforms funded:

This content is tagged as Community arts .

Funding rounds

Status:
Opening dates:
Closing dates:
Notification dates:
Round 1
Notified
29 Mar 2021
14 May 2021, 1pm
25 Jun 2021

1. Check your eligibility

Who can apply

Only city and district councils who receive Creative Communities Scheme (CCS) funding can apply.

Additional eligibility criteria

Councils must have a positive track-record for the past distribution of Creative Communities Scheme funds. This will be demonstrated by achieving 85% of CCS funds distributed in the 2017/18, 2018/19 and 2019/20 financial years. 

How often you can apply?

Councils with a population of over 300,000 can make two applications to the fund.  

Councils with a population under 300,000 can make one application to the fund.

Other Creative New Zealand funding

  • Your project, or project phase, must not have received prior funding from any of our funding programmes or initiatives, including the Creative Communities Scheme.  
  • Councils may not use this fund to partner with organisations in Toi Tōtara Haemata and Toi Uru Kahikatea investment programmes. 

Project timing

The project or plan you are seeking funding for must:

  • start after 25 June 2021
  • be completed by 30 June 2022

Breaches of agreements

We cannot consider an application if your council, or key members of the project team are in breach of the conditions of a current funding agreement, (with Creative New Zealand or any other funding body) which includes missing the deadline for reporting on a previous grant or other funding contract. In addition, if we become aware of a breach of any agreement, we retain the right to withdraw any grant offer, or seek repayment of grant.

For more information see our Funding guidelines – breaches of agreement

2. See what's funded

Purpose

The Local Government Arts Fund is designed to assist councils to support the resilience and recovery of local arts organisations affected by COVID-19.

Councils may wish to work in partnership with New Zealand artists, arts practitioners and arts organisations (including iwi, hapū, groups, and collectives).

How many applications can be submitted

  • All councils with a population of over 300,000 can make two applications to the fund. This ensures a more equitable distribution of funds to councils with large populations, who may have had multiple projects or arts activities impacted by COVID-19. The applications can be for two separate projects/arts activities, or for a project/arts activities and for the development of a post COVID-19 arts strategy.
  • All councils with a population under 300,000 can make one application to the fund. The application must be for a project/arts activities, or for the development of a post COVID-19 arts strategy.
  • Councils with populations under 300,000 may wish to form a consortium of two or more councils to create a joint application. In this case, only one joint application will be accepted from the councils in the consortium. 

Partner Organisations:

If a council is applying with a partner organisation, the organisation must:

  • have arts and culture as the primary focus
  • benefit the community through arts participation and audience engagement.
  • not partner with organisations in Toi Tōtara Haemata and Toi Uru Kahikatea investment programmes. 

What we fund

Councils can apply for:

  • up to $50,000 for a project or arts activities that supports the resilience, sustainability, and recovery of local arts organisations affected by COVID-19

OR

  • up to $30,000 for the development of a post-COVID-19 arts strategy.

For an projects or arts activities, eligible costs include:

  • administration and overhead costs for the duration of the project
  • wages, allowances, artist and composer fees
  • marketing and promotional costs
  • production, exhibition, event, and material costs.

For the development of a post COVID-19 arts strategy, eligible costs include:

  • contractor fees or wages for the development of a post COVID-19 arts strategy
  • printing costs
  • marketing and promotional costs.

Priority will be given to projects or arts activities that:

  • were cancelled, delayed, or reduced in scale or scope, due to the impacts of COVID 19
  • build the resilience of their arts organisations or practitioners
  • deliver to underserved or disadvantaged communities.

What to include

All applications should include evidence that demonstrates strategic engagement and support for its local arts community. A letter of confirmation from a senior manager in the council confirming the organisation’s commitment to the project must also be included.

For project or arts activities applications

If applying to support a project or arts activities, the application must include:

  • evidence that demonstrates a council’s strategic engagement with the arts. This could be one or more of the following:
    • A current arts strategy.
    • Long-term plan documentation showing support for the local arts community.
    • Evidence of funding/other support for local arts community, e.g. details of arts-specific contestable funds (in addition to CCS).

Applications must also include:

  • a project plan and timeline
  • a budget for the project or arts activities
  • evidence of how the project or arts activities will support the resilience, sustainability, and recovery of local arts organisations affected by COVID-19
  • evidence of how the project or arts activities may deliver to one of the three fund priorities:
    • Involving underserved or disadvantaged communities
    • Building resilience of local arts organisation or practitioners
    • Enabling cancelled or delayed arts activities to take place.

For the development of a Post COVID-19 arts strategy

If applying to develop a post COVID-19 arts strategy, applications must include:

  • evidence that demonstrates a council’s strategic engagement with the arts. This could be one or more of the following:
    • A current arts strategy.
    • Long-term plan documentation showing support for the local arts community.
    • Evidence of funding/other support for local arts community, e.g. details of arts-specific contestable funds (in addition to CCS).

Applications must also include:

  • documents outlining the proposed project plan for the development of a post COVID-19 arts strategy
  • quotes from contractors who may be engaged to develop and deliver a post COVID-19 arts strategy.

For joint applications from one or more councils

Applications must also include:

  • an MOU, LOA or similar between all councils outlining the agreed relationship and terms between each council.

Creative New Zealand strategic outcomes

In your application, you need to show how your project will deliver to the Creative New Zealand strategic outcome New Zealand’s arts sector is resilient?

We are focused on achieving these long-term goals or strategic outcomes to develop a strong and dynamic arts environment.

For more information see our Funding guidelines - strategic outcomes

COVID-19 Alert Levels

When applying for a project, you must ensure their project will be possible within the government alert level current at the time of notification. We suggest describing any potential changes or mitigations that might occur if the alert level is lower or higher when a funding decision is made (just prior to the round notification date published in the funding calendar).

We will continue to comply with government advisories (including alert levels) and/or border controls. For this reason, when making funding decisions, Creative New Zealand may decline a project or activity if it is not viable at the time of notification, regardless of when the project is planned to take place.

Distribution of Funds

  • Funds must be used within the city or district of the applying council. 
  • In the case of an application from a consortium of councils, the funds must be used within one or more of the cities or districts that make up the consortium.

What we don’t fund

  • Activities that another Creative New Zealand funding programme or initiative is designed to support.
  • Activities that are the responsibility of other government agencies.
  • Core education resources and activities that are part of the curriculum and course of study in New Zealand, including early learning, school or further education.
  • Game design, fashion design and commercial design.
  • Feature films, short films and film/screen development activities.
  • Purchase of capital items, renovating or buying buildings, or restoring marae.
  • Activities that are part of the core business of a Tertiary Education Organisation (TEO), Territorial Local Authority (TLA) or Council Controlled Organisation (CCO).

For more information see our Funding guidelines – what we don’t fund

Additional ineligible costs for this Fund

  • Ongoing administration and service costs (such as salaries) that aren’t related to a specific project.
  • Travel for individuals or groups to attend events.
  • Presentations or shows outside the local area.
  • Buying capital items or equipment, such as cameras, computers, instruments, costumes, lights or uniforms.
  • The costs of running fundraising activities.
  • Entry fees for competitions, contests, and exams.
  • Prize money, awards, and judges’ fees for competitions.
  • Payment of royalties.
  • Paying off accumulated debt or debt servicing.
  • Buying existing artworks for collections held by, for example, councils, museums, galleries, community groups or individuals.

For more information see our Funding guidelines – what we don’t fund

Email Creative Communities Scheme if you have further questions.

3. Make an application

Register or Log in


How to apply

  1. Log in to the portal if you are registered, to start your application and select Local Government Arts Fund.
  2. If you are not registered for the portal, please register and email portal@creativenz.govt.nz so we can link your registration to your council.
  3. If you want to make a joint application with another council, one council must be the lead applicant. The lead applicant has overall responsibility for delivering the project, including the contracting process, and reporting obligations. Read about how to invite others to join my application if you want another council to contribute to the application.
  4. Prepare a budget. Read and watch videos about budgets at Funding guidelines – standard project budget template
  5. Gather support material. Read the Funding guidelines - support material
  6. Complete each question in the portal application form.
  7. Submit your application by 1pm on the closing date (earlier if you can).

 

4. Assessing applications

What we assess your application on

External peer assessors will assess your application using the following criteria:

  • Purpose – the project presents an opportunity to support the resilience, sustainability and recovery from COVID 19.
  • Budget – the budget is fair, costs are reasonable and in line with market value.
  • Planning – the planning is realistic and well-conceived.
  • Priorities – the project delivers to one of the three fund priorities: involving underserved or disadvantaged communities; building resilience of local arts organisation or practitioners; enabling cancelled or delayed activities to take place.

Scoring your application

Our assessors use the following assessment scale:

3 - Outstanding - Exceeds the indicator
2 - Good - Satisfies the indicator
1 - Poor - Does not meet the indicator

Note that for the purposes of this fund, double weighting will be applied to the PURPOSE criteria.

How we assess your application

Peer assessment is critical to Creative New Zealand’s decision-making process for funding, with external peer assessors using their knowledge and expertise to provide independent and impartial advice.

Two external peer assessors will assess your application, using the assessment criteria and assessment scale listed above, and resulting in a total possible score of 15 per assessor.

Following assessment, an assessment panel will be convened, providing an important opportunity for our peer assessors to discuss the collective merits of projects within the funding round.

This panel will have representation across artforms and will consist of external peer assessors who have assessed the applications being discussed. The panel will make recommendations for funding by coming to a consensus at the meeting. Creative New Zealand staff will provide advice where required.

After the panel meeting, Creative New Zealand holds an internal moderation meeting, without assessors present but including the facilitator of the panel meeting where possible/relevant. At this meeting staff consider the assessment scores, commentary and ranked order, as well as whether the range of recommended projects will meet the purposes of the programme and whether there are any gaps in achieving our strategic outcomes. On occasion the moderation group’s final recommendations may differ from those made by the panel (for example, if one artform or community is considerably under-represented).

The moderation group makes final recommendations to Creative New Zealand’s Senior Manager for Arts Development Services, who makes the final decision of which applications will receive funding.

Note that an application from a council may not receive funding, even if it meets all eligibility requirements, as this is a contestable fund.

An eligible application from a council may receive less than the requested amount, to ensure the distribution of funds across multiple regions.

Who are our External Peer Assessors?

We have a large number of external peer assessors, assessing a range of applications to our funding programmes and initiatives. They are selected based on their knowledge and experience in an artform and represent the diversity of the artists and arts organisations who apply for funding. We have a number of Māori and Pasifika assessors who assess applications to our Ngā toi Māori and Pacific arts funding pools or artforms, as well as assessing in General Arts.

You can nominate peer assessors – information and nomination form below:

Peer Assessor nomination form (doc 167KB)

Peer Assessor terms and conditions (pdf 259KB)

For more information about the assessment process and criteria see our Funding guidelines - assessment

5. Notification of results

We will email everyone their result on 25 June 2021.

We also list successful grant recipients on Who got funded

If you are successful, we will also contact you about your:

  • Contract amendment
  • Payment schedule
  • Reporting requirements.

6. On completion

A project completion report is required within 12 weeks of the project end date. To be considered for further funding, your report needs to be submitted on time.

Log in to report online

7. Who to contact

For more information or advice email the Creative Communities Scheme