Advice about currently funded projects
We understand that COVID-19 creates uncertainty for work and projects we've already supported that are underway. Here are some potential scenarios along with our position and advice.
Updated 24 August 2020
Note: this advice is about project funding grants – it doesn’t relate to activities within our Tōtara and Kahikatea investment clients’ agreed programmes and budgets, and is not for members of the delegation for the postponed Festival of Pacific Arts and Culture 2020, who have already been advised of scenarios specific to grants awarded to them.
Read the scenarios below and email us if you wish to propose changes to your project as a result of the impact of COVID-19. We will then contact you to discuss. Email us at firstname.lastname@example.org
We anticipate it will take us some time to be able to respond to everyone with affected projects, as well as those enquiring about our recently announced funding (see our funding calendar).
Due to COVID-19, the project I’ve already received Creative New Zealand funding for has been postponed or I wish to delay the project.
If you need more time to complete a project you were granted funding for before 1 March 2020, you can request an extension of up to one-year from the original project end date.
If you need more time to complete a project you have been granted Arts Continuity Grant funding for, you can request an extension of up to three months from the original project end date.
In either case, the grant cannot be repurposed to a new project or activity as this was not part of your application and has not been assessed against the funding criteria.
If you expect to still deliver your project and report within the contracted reporting time there is no need to request an extension. For example, if your project completion date was 30 September, then your reporting deadline would be 30 December. If you are able to deliver your project and submit your report by 30 December, you don’t need an extension.
The Arts Continuity Grant extension offer is shorter because this was emergency funding for a short-term project, to be delivered within a shorter period of time than projects that were granted funding before 1 March. We’re keen to see that investment used swiftly if at all possible, as it was granted to support the sector’s recovery from the impact of COVID-19.
Also note that, in either case, the grant amount awarded for your project cannot be changed but budget lines (ie. how you can spend the money/what you spend the money on) can be changed, with agreement from us.
Due to COVID-19, the project I’ve already received Creative New Zealand funding for has been cancelled.
If you have spent some of your grant, you will need to return any of the unspent amount to us if it is greater than 10% of the grant. For example, if you received $5,000 and the unspent amount is $500 or less, you will not need to return the unspent amount.
The following also applies:
- You should seek refunds for any costs that you have already incurred. You will need to provide proof for any costs already incurred that are non-refundable.
- You can reallocate your grant to honour personnel costs or contracts with freelancers and artists who would have been involved with delivering your project. You will need to detail for us where you intend to reallocate this funding and have that agreed in advance.
- You can reallocate some of your grant to lost income if the projected income was listed in your application budget. You can deduct this from funds that may need to be returned.
- Any variances from your original project and/or budget need to be reported on in your project completion report.
If you have spent your entire grant and can provide proof that it was spent on costs that are non-refundable, you will need to report this in your project completion report.
I’m facing changing costs for my project due to COVID-19 but plan to go ahead with the project.
We appreciate that costs and ways of delivering projects are significantly changing. The grant amount awarded for your project cannot be changed but budget lines (ie. how you can spend the money/what you spend the money on) can be changed, with agreement from us.
I’ve been funded but haven’t yet requested payment of the grant.
If you haven’t yet requested payment of a grant notified before 1 March 2020, your grant is still available for you. Please note, in relation to grants notified before 1 March, we will not release the funds until three months prior to the project start date.
If you haven’t yet requested payment of a notified Arts Continuity Grant, your grant is still available for you if the project can be delivered by 31 December 2020.
In either case, once you receive your grant, you will need to provide a statement advising us if there is a change to the project plan, or if you wish to follow any of the guidelines already laid out above (for example, an extension request or changing budget lines).
My arts project is not currently impacted by COVID-19 and I plan to go ahead with the project.
No action is required, but please contact us if the situation changes.
I would like my application to a funding round that was closed or suspended in March 2020 to be submitted to an open funding opportunity or a future programme.
Due to the completely changed environment and potentially different application criteria, you will need to make a new application.
If you had prepared or submitted an application via our online application portal for a fund that was suspended due to COVID-19, and you have not resubmitted this application for an Arts Continuity Grant, you can take content from it for an application for an open or future funding opportunity. Your application is still available in the portal so you’ll be able to access it there.
Projects previously declined across any Creative New Zealand funding opportunities cannot be resubmitted.
We also encourage all artists, art practitioners, arts groups and arts organisations to consider whether they are eligible for any government funding for hardship due to COVID-19. See question 1.6 in the Frequently Asked Questions on our website.
I’m due to submit a project completion report however I’m delayed in completing it due to the COVID-19 situation.
We appreciate that COVID-19 is having an impact on people’s ability to deliver and complete projects, which in turn prevents them submitting their project completion reports. If you require an extension, you can request this in the Portal. Please detail in your request the reason(s) for the extension request.